If a small business loses data due to a cybersecurity breach or poor backup policy then it has a 60% chance of shutting down 6 months later.
While a larger business may not shut down, the loss of consumer trust and the money that has to be spent to regain it and fix the problem will be catastrophic.
To mitigate the risk, your business needs a data disaster recovery plan with backups to prepare for the worst case scenario.
But what exactly is the difference between data disaster recovery and data backups?
Before we can understand the differences, we first need to know exactly what these two terms mean.
Data backup is the common practice of creating copies of your files and data in case you lose the originals. But a strong backup policy should be much more complex than just placing a copy on a second hard drive.
The most prepared businesses will have multiple backups available at the same time. From local and offsite to remote and cloud, there are many options available depending on what works for your business.
The best thing to do is have comprehensive network documentation created by experts. This tracks where each file is so information can be recovered quickly and efficiently.
While online systems like Google docs back up automatically, you still want copies elsewhere just in case. For example, if someone decides to leave your company, the HR team may close down all their accounts including their Gmail. If that happens, all of that person's online docs, sheets, and slides will be lost.
That's just one example of human error. There are many things that can go wrong which will result in your data being lost or corrupted.
The best way to be prepared is through data disaster recovery.
What is Data Disaster Recovery?
As outlined above, your data is vulnerable in a whole range of different ways. Hackers can infiltrate your systems. Phishing schemes can hold your data for ransom. Customer data can be compromised and exploited making your business liable.
Before events like this happen, you want to have a strategy to prevent them and also deal with them should they arise—that is what data disaster recovery is all about.
The strategy should outline details like who handles the PR, where the backups are located to mediate the loss, and what data takes priority in both protecting and restoring.
By creating a strategy (and sometimes even simulating worst-case scenarios) everyone in your company will know who is in charge of each aspect and what to do. So instead of panicking and making mistakes, you execute a smooth, detailed plan.
As you can see, data disaster recovery is your overall strategy while backups are one crucial part of it.
Managing all of this can be both overwhelming and time-consuming, and the information you find online may not always be applicable to your business' specific needs.
Check out our disaster recovery page and reach out if you want a strategy tailored exclusively to your business.