Data loss is a serious concern for businesses, and 29% of IT professionals pointed to ransomware, viruses, or malware as the culprits. Failed drives and human error are also significant factors.
This makes a corporate data backup plan essential to your business. Use these tips to get started.
1: Identify Critical Data
One of the concerns with data backup is the sheer volume of information. You might not be able to afford backing up everything all the time.
To find a balance between cost and data protection, you should identify the most critical data. This is anything that’s needed to keep your business up and running. It might include financial files, customer information, and tax information, but the specifics will depend on your business.
You can also use analytics tools to help you identify this information. These tools will go through your data much faster than you can, and they’ll spot patterns to find crucial information for your business.
2: Choose Your Backup Methods
Next, you need to decide on the best way to backup data. Ideally, you’ll use at least two methods, with one of them keeping your data off-site, to give you maximum protection.
Here are a few options to consider.
A popular method for backing up files these days is with the cloud. This approach makes sure your data is stored in a remote location, and it’s available to you from any location.
The downside is that the data backup companies you work with are also subject to employee sabotage or hacking. This means your company may not be able to store sensitive data on the cloud, and even if you use the cloud approach, having another type of backup makes sense.
Using an external drive to back up your data has a lot of benefits. Drives are inexpensive these days, and this is an easy approach to take, especially since you can schedule automated backups with software.
If you use external drives, consider storing them off-site to prevent water or fire damage, and to reduce the chance of theft. You should also remember that the external drives are subject to failure.
Another option for small businesses is to use a Network Attached Storage (NAS) system. NAS servers are used exclusively for backing up data, and they can back up information for multiple computers.
This approach might cost more than some others, and as with any drive, a NAS server could fail. To reduce the chance of failure, look for ones that use RAID (Redundant Array of Inexpensive Disks) storage, which uses multiple hard drives to store data. If one drive goes down, you’ll still be able to keep working.
3: Set a Backup Schedule
Your data backup plans aren’t complete until you set a backup schedule and stick to it.
Most backup systems operate daily. If you generate a lot of information, though, you might need backups more frequently, maybe even every hour. Other companies might find that a weekly backup is enough.
The key is to evaluate your situation and find the schedule that preserves your critical information.
Corporate Data Backup Is a Must
To protect your business from accidents and attacks, you need a corporate data backup plan. Once this is in place, you’ll be able to relax, knowing that even if a disaster sets you back, you’ll be able to recover.
Having trouble setting up your data backup plan? Contact us today to see how we can help.